Legal & Policies

This page brings together all of The Fairpath Trust’s key policies and statements. We aim to be clear, transparent, and accessible in how we work, how we use information, and how we keep people safe. 

If you have any questions about anything on this page, please contact us at info@thefairpathtrust.org. 

The Fairpath Trust is a charitable organisation preparing for registration as a Charitable Incorporated Organisation (CIO). We do not yet have a charity number. 

Privacy Policy 

Last updated: May 2026

The Fairpath Trust is a charitable organisation preparing for registration as a Charitable Incorporated Organisation (CIO) in England and Wales. We take your privacy seriously and are committed to protecting your personal information.

Who we are   

The Fairpath Trust Coventry, United Kingdom Email: info@thefairpathtrust.org

We act as the Data Controller for the personal information we collect.

Information we collect   

• Name and contact details 
• Information you share when contacting us 
• Website usage data 
• Form submissions 
• Device and browser information

We do not collect special category data unless you choose to share it.

How we use your information   

• Respond to enquiries 
• Provide support 
• Improve our website 
• Manage our organisation 
• Meet legal obligations once registered

We do not use automated decision‑making or profiling.

Legal basis for processing   

Consent, legitimate interests, and legal obligation (once registered).

How we protect your information   

We use secure systems, password protection, and limited access.

Sharing your information   

We do not sell your data. We may share information with trusted service providers, regulators (once registered), or law enforcement if required.

Your rights   

1. You can access, correct, delete, restrict, or object to processing. 
2. You can withdraw consent at any time. 
3. You can complain to the ICO.

Contact   info@thefairpathtrust.org

Cookie Policy

Last updated: May 2026

The Fairpath Trust uses cookies to help our website work smoothly and to understand how people use it. This helps us improve accessibility, clarity and the overall experience for visitors.

Types of cookies we use:

Essential cookies   

These are needed for the website to function properly, such as security features and basic site operations.

Analytics cookies   

These help us understand how people use the site so we can make improvements. They do not identify you personally.

Performance cookies   

These help us see how well different parts of the site are working so we can keep things running smoothly.

We do not use advertising or tracking cookies.

You can control or delete cookies at any time through your browser settings.

If you have any questions, please contact us at: info@thefairpathtrust.org

Website Terms of Use 

Last updated: May 2026

By using this website, you agree to these Terms of Use.

Who we are   

The Fairpath Trust is a charitable organisation preparing for registration as a CIO in England and Wales.

Using our website   

You agree to use the site lawfully and not attempt to damage or misuse it.

Information on this site   

Content is for general information only. It is not legal advice or a substitute for tailored support.

Links to other websites  

We are not responsible for external websites we link to.

Intellectual property   

All content is owned by The Fairpath Trust unless stated otherwise. You may not reproduce content without permission.

Contact   info@thefairpathtrust.org

Safeguarding Statement

Last updated: May 2026

The Fairpath Trust is committed to safeguarding the wellbeing of everyone we support. 

We aim to create safe, respectful, and accessible environments for all.

We: 

• Follow best‑practice safeguarding principles 
• Ensure trustees understand their responsibilities 
• Respond promptly to concerns 
• Signpost to appropriate services when needed

A full Safeguarding Policy will be published once registration is complete.

For safeguarding concerns, contact: info@thefairpathtrust.org

Complaints Policy

Last updated: May 2026

We aim to provide a respectful, fair, and accessible service. If you are unhappy with any aspect of our work, you can make a complaint.

How to complain   Email: info@thefairpathtrust.org

What happens next   

We will: 

• Acknowledge your complaint within 5 working days 
• Investigate fairly and objectively 
• Respond within 20 working days where possible

As we are not yet a registered charity, complaints cannot yet be escalated to the Charity Commission.

Data Protection Statement

Last updated: May 2026

The Fairpath Trust is committed to protecting personal information in line with UK GDPR and the Data Protection Act 2018.

We collect only the information we need, store it securely, and use it responsibly. 

We do not share personal information unless required by law or necessary to deliver our services.

For data protection enquiries, contact: info@thefairpathtrust.org

Accessibility Statement

Last updated: May 2026

The Fairpath Trust is committed to making our website accessible, clear, and usable for everyone.

We aim to: 

• Use plain language 
• Provide clear structure and headings 
• Ensure good colour contrast 
• Support screen readers 
• Avoid unnecessary complexity

If you experience any accessibility barriers or need information in a different format, please contact: info@thefairpathtrust.org

This section explains trustee responsibilities and liability during our pre‑registration period. 

Trustee Liability Statement (Pre‑Registration Version)

Last updated: May 2026

The Fairpath Trust is currently in the process of registering as a Charitable Incorporated Organisation (CIO). Until registration is complete and a CIO number is issued, the charity does not yet have the legal status or limited liability protections of a CIO.

1. Current Legal Position (Pre‑Registration)

At this stage:

• The Fairpath Trust is an unregistered organisation preparing for CIO status.
• Trustees are expected to act in line with Charity Commission guidance on good governance and trustee duties.
• The organisation does not yet have separate legal personality.
• Contracts, agreements or commitments must be entered into carefully, as CIO protections do not apply until registration is confirmed.

2. Liability Before CIO Registration

Until CIO status is granted:

• Trustees may be personally responsible for commitments made on behalf of the organisation.
• Trustees must ensure the organisation does not enter into obligations it cannot meet.
• Trustees must act honestly, reasonably and within the scope of the organisation’s intended charitable purposes.
• Decisions should be recorded clearly to demonstrate responsible governance.

These expectations reflect the Charity Commission’s guidance on trustee duties and risk management.

3. What Will Change After CIO Registration

Once CIO registration is complete:

• The Fairpath Trust will become a separate legal entity.
• Liability to third parties will normally rest with the charity, not individual trustees.
• Trustees will have limited liability, except in cases of dishonesty, recklessness or serious misconduct.
• Contracts and agreements will be entered into in the charity’s name, not in the name of individual trustees.

A post‑registration update will be added to this page once the CIO number is issued.

4. Reducing Risk During the Pre‑Registration Period

Trustees reduce risk by:

• avoiding entering into contracts unless essential
• keeping clear records of decisions
• ensuring all spending is reasonable and aligned with charitable purposes
• seeking advice when needed
• ensuring the organisation remains financially prudent
• preparing governance documents in line with CIO requirements

5. Contact

If you have questions about trustee responsibilities or the CIO registration process, please contact: info@thefairpathtrust.org

Copyright Notice

Last updated: May 2026

© 2026 The Fairpath Trust. All rights reserved.

Content on this website may not be reproduced, distributed, or adapted without written permission.